Letter of Proclamation Campaigns

Having a public official recognize Harvey Milk Day, is a  great way to create awareness of the events that are being organized to celebrate  his legacy. In addition, having a letter  of proclamation on the wall, to read during your events, and commend your participants adds importance to the day.

You can request a letter  of proclamation to commemorate special events from local and state government offices. Proclamations can be issued for civic celebrations, non-profit organizations, and significant events with historical and/or unique importance to the citizens in your local area, as well as individuals who have made a significant contribution to society.

Officials  most likely to be interested in the activities of their constituents include:

  • Mayor
  • Councilperson
  • County Supervisor
  • Congressperson
  • Member of Parliament
  • State Senator or Assemblyperson

Telephone or e-mail the official’s office and ask about the steps for requesting a proclamation letter. Confirm the specific guidelines of what to include in your request, the turnaround time, and the presentation options.

To expedite the proclamation, provide:

  • Draft text of the proclamation in the preferred format (see sample for reference purposes).
  • Date  the proclamation is needed.
  • Brief history of the organization. 
  • If it is a fundraising event, list who will benefit and what will take place. 
  • Include the name,daytime telephone number 

    and e-mail address of the contact person.

 

--Submitting your request for proclamation--

Be thoughtful and complete in your statements. The official’s staff will use this information to determine if they will issue a letter or proclamation. Make sure you show how Harvey Milk Day or the persons receiving a letter have a direct impact on the city or area the official oversees.

Write a letter of request for a proclamation to accompany your draft of the proclamation. 

Stay in communication with those you sent to the letter to. 

Notify local news media and the Harvey Milk Day website once you have received confirmation of your proclamation to help create more awareness for Harvey Milk Day. 

 

--Sample Request for Letter of Proclamation--

(  Mayor __________ / Your Administrator)

( City of __________ / Your location)

We request the (Government representative and the your location) join other Governmental, civic and social leaders in recognizing Sunday, May 22, 2011 as Harvey Milk Day. 

Equality Movements around  the globe will be celebrating the life story, message, and legacy of Harvey Milk We ask you to join the thousands honoring  his memory and celebrating his message of hope, civic mindedness, and community.

Harvey Milk was one of the 20th century’s important social and political  pioneers. As the first openly gay elected official in the U.S., he fought for the rights and equality of all including the elderly, small business owners, the many ethnic communities of his distirict as well as the growing gay community.  He exhibited exceptional courage, integrity and valor in these struggles to make make the world a better place. A broad public education and open dialogue were paramount to his life’s work as a civil rights leader and, with your energy, we ask you to inspire individuals, communities and organizations to carry on these values in a timeless vision for a better world.

Together with Human Equality,               

( Your Name )
( Your Address)
( State, Zip)
( Your Telephone Number)

--Sample Proclamation--

Equality Movements around  the globe will be celebrating the life story, message, and legacy of Harvey Milk We ask you to join the thousands honoring  his memory and celebrating his message of hope, civic mindedness, and community.

Harvey Milk was one of the 20th century’s important social and political  pioneers. As the first openly gay elected official in the U.S., he fought for the rights and equality of all including the elderly, small business owners, the many ethnic communities of his distirict as well as the growing gay community.  He exhibited exceptional courage, integrity and valor in these struggles to make make the world a better place. A broad public education and open dialogue were paramount to his life’s work as a civil rights leader and, with your energy, we ask you to inspire individuals, communities and organizations to carry on these values in a timeless vision for a better world.